eSIGN (Expansion Pack)

This glossary explains the key terminology and actions used within Auctions Live Contract Signing. Understanding these terms will help you manage digital contracts, recipients, layouts, and signing workflows more effectively.

Fields and signature types

Signature is used to collect a signature from a recipient.

Signer Company automatically stamps the signer’s company name onto the document.

Signer Name automatically stamps the signer’s name onto the document.

Signer Title automatically stamps the signer’s title onto the document.

Signing Date automatically stamps the date and time of signing onto the document.

Capture Signature allows the recipient to draw their signature using a mouse, stylus, or touchscreen device.

Click-to-Initial and Signer Initials automatically stamp the signer’s initials into the selected field.

Click-to-Sign stamps the signer’s name into the signature field and is the default signing method.

Mobile Signature sends the recipient a mobile signing link, allowing them to draw their signature on a phone or tablet.

Custom fields

Custom Fields are created at the account level and automatically populate documents with signer-specific data during signing.

Vendor related custom fields include Vendor Name, Address, Phone, Email, and Solicitor details.

Purchaser related custom fields include Purchaser Name, Address, Phone, Email, Business Number, and Solicitor details.

Contract related custom fields include Sold Price, Deposit, Balance, and Contract Date.

Data used in Custom Fields is automatically sourced from Bidder Registration and Vendor Management within Auctions Live.

Actions and document management

Add Recipient allows you to add vendors, purchasers, auctioneers, or additional recipients to the signing process.

Apply Layout applies a previously saved layout to a document.

Auto-Fill Document automatically populates the contract using the latest auction information available.

Delete Documents permanently removes documents and linked layouts from the system.

Delete Layout removes a saved layout from future use.

Edit & Verify Document allows you to review and update prepared documents before signing.

Refresh updates the displayed transaction status.

Remove Recipient deletes manually added recipients from the signing workflow.

Revert & Edit Document changes the transaction status back to draft mode.

Save Layout stores a formatted document layout for future use.

Send To Sign electronically sends the contract to all recipients for signing.

Upload Documents begins the process of uploading a new contract document.

Helpful Tip

Custom Fields automatically pull data directly from Auctions Live records, helping reduce manual data entry and improving contract accuracy during the digital signing process.

Disclaimer

This guide is provided as general information only. Features and functionality may change over time. If you are unsure, please contact your Auctions Live representative for assistance.